School Nurse

Dear Antilles Parents and Guardians,

Welcome to another year at Antilles School! As part of the enrollment process and in accordance with the USVI Department of Health and Department of Human Services requirements, we are required to collect updated health forms for each student.

2026–2027 Student Health Forms & Upload Instructions

In preparation for the 2026–2027 school year, please make sure your child’s health forms are updated and uploaded to your FACTS Family Portal by Friday, August 21, 2026, at 5:00 PM.

The forms requiring upload can be found below and within the Family Portal.

How to Upload Health Forms in FACTS

Log in to your FACTS Family Portal
Select Student
Click Portfolio
Select your child’s name
Choose Medical Items
Click + Add File to upload the required documents

Important Reminder

Please read through the required forms below and print all forms that apply to your child before visiting your pediatrician or healthcare provider.

Bringing all required forms to your child’s appointment will help avoid the need for multiple trips or additional appointments.

Thank you for helping us maintain accurate and compliant student health records for the upcoming school year.

If you have any questions, please contact the Health Office at
nurse@antilles.vi

Required Health Forms

Forms must be printed; physicians do not supply school-specific versions.

Yellow Immunization Record: A current Virgin Islands immunization record showing all required vaccines must be submitted each new school year. Students will not be allowed to start school without this. Immunizations must follow the recommended schedule and age range—no exceptions. All immunizations are due at the first available age on the range chart.

*For example, if the chart indicates ages 4 to 6, the required immunizations must be administered by age 4—not at age 5 or 6. Any delay must be accompanied by a note from the doctor explaining the reason.

Universal Child Health Record Form: (TLC to Kindergarten) To be filled out and signed by parent and physician. Parent completes Section 1; Physician completes Section 2.

Health Certification Form: (Grades 1 to 12) Used for physical exam (Only the 2026/2027 Antilles Health Certification form will be accepted)

Virgin Islands Immunization Registry Systems Form: Required for Grades K, 7 & 12, and all new students.

Clearance Slip (New Students Only): Obtain this from the VI Department of Health (across from Nisky Center) or East End Medical Clinic (TuTu Park Mall). Parent and child must present a photo ID, birth certificate, and immunization record. The Clearance Slip and a copy of the yellow immunization record must be submitted.

Athletics & After-School Activities Medical Certification Form (Linked): Must be completed and signed by both physician and parent if your child will participate in sports or listed extracurriculars. *Physical must be dated after June 7.

Prescription Medication Release Form (Linked): Required only if your child needs to take prescription medication (including EpiPens or inhalers) at school. Must be completed by a physician. Students in Grades 4–12 may carry their own EpiPens/inhalers with proper documentation. A new form is required to be filled out by your physician for any illness developed during the school year that requires prescription medications to be dispensed by the school nurse during school hours.

Important Deadlines and Notes

All students are required to have an annual physical exam in order to be enrolled in school. Physical exams must be completed after June 5, 2026 and on or before August 21, 2027 to be valid for the 2026–2027 school year.

For returning students whose last physical was completed after the start of the school year, new physicals are due two weeks after the previous one expires.
Emergency forms and immunization records are due by August 21, 2026 regardless of physical exam status.
If your child’s physical is delayed, immunizations must still be submitted by August 19. The Department of Health, East End Medical Clinic, Walgreens, and most pediatricians offer immunizations without requiring a full doctor’s visit.
If student medical packets are not submitted by the end of September 2026, your students will not be allowed to attend school until compliance with all health records in the packet is met.

New Student Checklist

Form Name	TLC – PreK4	Kindergarten	Grades 1–12
Yellow VI Immunization Record	✅	✅	✅
Clearance Slip from VI DOH	✅	✅	✅
VI Immunization Registry Form	✅	✅	✅
Health Certification Form (Annual Physical Grades 1-12)	❌	❌	✅
Universal Child Health Record Form (Annual Physical TLK to K)	✅	✅	❌
After-School Activities Medical Certification Form	✅ (if applicable)	✅ (if applicable)	✅ (if applicable)
Prescription Medication Release Form (if needed)	✅ (if applicable)	✅ (if applicable)	✅ (if applicable)

Returning Student Checklist

Form Name	TLC – PreK4	Kindergarten	Grades 1–12
Updated Immunization Record	✅	✅	✅
Universal Child Health Record Form (Annual Physical TLK to K)	✅	✅	❌
Health Certification Form (Annual Physical Grades 1-12)	❌	❌	✅
VI Immunization Registry Form	❌	✅ (all)	✅ (Grades 7 and 12 Only)
After-School Activities Medical Certification Form	✅ (if applicable)	✅ (if applicable)	✅ (if applicable)
Prescription Medication Release Form (if needed)	✅ (if applicable)	✅ (if applicable)	✅ (if applicable)

Vaccination Requirements

The School Nurse’s Office is located on the first floor of the Lower School building next to the Toddler Program. The nurse is available on school days from 7:30AM-3:30PM. We stock a wide variety of over-the-counter medications such as Tylenol, Advil, Benadryl, and multiple cough and cold preparations.

The nurse is responsible for dispensing all medication on campus, setting student protocols, and keeping us in compliance with federal and local regulations.

Virgin Islands Department of Health Vaccination Recommendations and Requirements

Students may NOT attend the first day of school if they do not have the VI yellow immunization card and if the recommended immunization requirements are not met.

Procedure For Immunization Exemption

Illness Policy

ANTILLES SCHOOL ILLNESS POLICY

If your child is sent home due to illness, he or she may not come back to school, nor attend any of the after school activities/sports the rest of that entire day/evening.
All students who are ill at school and need to go home must be picked up by parent or guardian within the hour of the call from the nurse. This is for the safety of all students who are in need of care in the nurse’s office who will potentially be exposed to your sick child.
Any child with an elevated temperature of 100 degrees Fahrenheit or above, must remain home until the temperature has been (below 99.5 degrees) without medication, for 24 hours.
If your child vomits or has diarrhea in the morning before school, he or she must stay home. Children should stay home at least 24 hours after the last episode of fever, vomiting, or diarrhea without the use of medication to control the symptoms.
All communicable diseases, e.g., strep throat, chicken pox, conjunctivitis, Covid-19, scarlet fever, scabies, staphylococcus (to include: folliculitis, impetigo, staph, MRSA/methicillin-resistant staphylococcus aureus) must be reported to the school nurse even if diagnosed on the weekend or over vacation. Any sore/lesion, resulting from the same, must be in healing stage (no oozing pus) before returning to school and be covered at all times. Your child must be on antibiotics a FULL 48 hours prior to returning to school unless cleared by your doctor. Please have your child wear long sleeves/long pants to ensure sores/lesions are covered, in addition to band aids.
Children being treated for most communicable diseases may return after a full 48 hours after starting antibiotic therapy or other viral treatments. (This is excluding all staphylococcus, diagnosed Flu or Covid-19. Staphylococcus and diagnosed Flu need a doctor’s release to return to school. COVID requires isolation until symptoms are resolving and students are fever free for 24 hours without the use of fever reducing medication. New COVID guidelines for schools are coming out in the fall of the new school year so these guidelines may change. Students with staphylococcus or impetigo may return to school after 48 hours of treatment, and must keep lesions covered while in school. Children with chicken pox may return to school after five days if all lesions are dry and scabbed over.
If your child is not vaccinated and is exposed to chicken pox or any other communicable disease they must remain out of school for the entire incubation period of the disease they have been exposed to. Physicians will guide all exposure times.
If your child is diagnosed with a concussion, they may not return to school without written permission from their physician with specific restrictions and instructions for care in school.
If your child has an anaphylactic reaction they must have physician clearance to return to school.

It is important for parents of other students to be made aware if they have been exposed to communicable diseases. The names of affected children are kept confidential. Without adequate information, however, we cannot prevent unnecessary transmission of communicable diseases in school.

*Revised June 2026

The presence of any of the symptoms below generally suggests a student, teacher, or staff member has an infectious illness and should not attend school, regardless of whether the illness is COVID-19, the Flu or something else. For students, staff, and teachers with chronic conditions, symptom presence would represent a change from their typical health status to warrant exclusion from school. Occurrence of any of the symptoms below while a student, teacher, or staff member is at school suggests the person may be referred for diagnostic testing.

Temperature of 100 degrees Fahrenheit or higher
Persistent sore throat that is getting progressively worse
Severe cough (for students or staff with chronic cough due to allergies or asthma, a change in their cough from baseline)
Difficulty breathing (for students or staff with asthma, a change from their baseline breathing)
Diarrhea or vomiting
New loss of taste or smell
New onset of headache, especially with a fever
Colds, runny nose, nasal or chest congestion progressively getting worse

Students should not attend school if they or their caregiver identifies a new development of any of the symptoms above.

Head Lice Policy

It is the position of the National Association of School Nurses that the management of head lice (Pediculus Humanus Capitis) infestations in school settings should not disrupt the educational process, including but not limited to the elimination of classroom screenings, forced absences from school for nits and/or live lice, and broad notification that a case of head lice has been found.

Parents/Caregivers are the best source of detection of head lice and therefore should check their children frequently. If the child is symptomatic they should be checked every two to three days if live lice are not seen initially.
If a child is demonstrating symptoms at school they will be sent to the school nurse.
If the child is found to have live lice, parents/caregivers will be notified by the school nurse so that prompt, proper treatment of the condition can be initiated. The child will no longer be sent home from school but should be treated promptly.
Parents/guardians should treat the head lice per Doctor or Pharmacist recommendation. Home remedies do not work so please use a recommended lice eradication product as soon as lice is found.
Notify the school nurse if you discover your child has lice while at home. The expectation is that they be treated prior to returning to school.
Head lice screening programs have not been proven to have a significant effect over time on the incidence of head lice in the school setting and will no longer be instituted.
Antilles will no longer notify parents of a case of lice discovered in the classroom.

Since it is likely that a child’s infestation has been present for 30 days or more prior to the identification of live lice, the affected child in school poses little risk of transmission to others and should remain in class.

Please contact the school nurse if you have any questions.

ANTILLES HEAD LICE POLICY

In This Section

nurse@antilles.vi
340-776-1600 x4603

The School Nurse’s Office is located on the first floor of the Lower School building next to the Toddler Program. The nurse is available on school days from 7:30AM-4:00PM. We stock a wide variety of over-the-counter medications such as Tylenol, Advil, Benadryl, Pepto-Bismol, Tums and cough drops.